Data Protection
SWSM 2026 Privacy Policy
Last updated: 17 September 2026
The organisers of the 3rd IWA Conference on Sustainable Natural and Engineered Water Systems Management – SWSM 2026, taking place in Agadir, Morocco, from 14–16 December 2026, with a Technical Tour on 17 December 2026, are committed to protecting the privacy and personal data of conference participants, authors, speakers, partners, sponsors and website users.
This Privacy Policy explains what personal data we collect, why we collect it, how it is used and shared, how long it is retained, and the rights available to individuals in relation to their personal data.
Data Controller
The entity responsible for the processing of personal data collected through the SWSM 2026 website and conference-management systems is:
Complexe Horticole d’Agadir – IAV HASSAN II
Km 2 Route d’Azrou
B.P. 121, Aït Melloul 80150
Agadir, Morocco
Email: contact@iwa-swsm2026.org
Conference website: https://iwa-swsm2026.org
Personal Data We May Collect
Depending on your interaction with SWSM 2026, we may collect the following information:
Identity and contact information
- Full name
- Title
- Email address
- Telephone number
- Country of residence
Professional information
- Institution or organisation
- Department
- Position/function
- Country of affiliation
Conference registration information
- Registration category
- IWA membership status and, where applicable, membership identification information
- Participant category
- Technical Tour participation
- Registration status
Billing information
- Billing name
- Organisation
- Billing address
- Tax or administrative identification information where required
- Payment status and transaction reference
Where payments are processed through an external payment service provider, payment-card information will be processed directly by that provider and will not be stored by the conference organisers, provided this reflects the final payment configuration.
Scientific submission information
- Abstract title and content
- Author and co-author details
- Institutional affiliations
- Keywords
- Conference thematic area
- Presentation preference
- Reviewer decisions and scientific-evaluation information
Visa and invitation-letter information
Where required, we may collect information necessary to prepare conference invitation letters.
Only information strictly necessary for this purpose should be collected.
Participation-related information
Where voluntarily provided, we may collect information concerning dietary, accessibility or other participation requirements necessary to facilitate attendance at the conference.
Website and technical information
Depending on the technologies used on the website, information such as IP address, browser type, device information, log information and cookie identifiers may also be processed.
Why We Process Your Personal Data
Personal data may be processed for the following purposes:
- managing conference registration and participation;
- calculating the applicable registration fee;
- verifying IWA membership where an IWA Member rate is requested;
- processing payments and issuing payment confirmations or billing documents;
- managing abstract submission, peer review and scientific-programme preparation;
- communicating acceptance decisions and conference information;
- preparing badges, participant lists and conference materials;
- managing the Technical Tour and related activities;
- preparing invitation letters where requested;
- responding to enquiries;
- managing sponsors, exhibitors, speakers and institutional partners;
- ensuring website and information-system security;
- complying with applicable accounting, administrative and legal requirements;
- fulfilling conference-related obligations towards the International Water Association (IWA);
- maintaining appropriate conference records and archives.
Personal data will not be used for purposes incompatible with those described above.
Legal Basis for Processing
Depending on the processing activity and applicable legislation, personal data may be processed because:
- the processing is necessary to administer your conference registration or participation;
- the processing is necessary to take steps requested by you, such as processing an abstract submission or invitation-letter request;
- the organisers are required to comply with applicable legal, accounting or administrative obligations;
- processing is necessary for the legitimate organisational interests of delivering and managing the conference;
- you have provided consent where consent is required, particularly for optional communications or other optional processing activities.
Where consent is used as the legal basis, consent may be withdrawn at any time without affecting processing lawfully carried out before withdrawal.
Scientific Submissions and IWA
Authors should be aware that conference-generated content, including abstracts and, where applicable, presentations and related conference materials, may be provided to the International Water Association (IWA) in accordance with the requirements applicable to IWA-approved conferences.
The conference organisers will inform authors of the applicable content and copyright conditions during the abstract-submission process.
Authors and content owners retain copyright in their content, subject to the licence and permissions applicable to conference material submitted to IWA.
This reflects the requirement in your IWA approval letter that conference-generated content may be supplied to IWA’s Content Management System and that authors be informed during submission.
Who May Receive Your Personal Data
Personal data may be accessible, where necessary, to:
- authorised members of the SWSM 2026 organising team;
- the conference host institution and organisations responsible for conference administration;
- Scientific Committee members and reviewers, where necessary for abstract evaluation;
- service providers supporting conference registration, website hosting, abstract management, email communication or payment processing;
- the International Water Association, where required in connection with the approved conference and submitted conference content;
- service providers supporting event logistics;
- competent public authorities where disclosure is required by law.
Service providers should receive only the information necessary to perform their assigned functions.
The organisers do not sell participants’ personal data.
Publication of Conference Information
If an abstract is accepted, certain professional information may be published in the scientific programme, conference website, programme book or related conference materials, including:
- author name;
- institutional affiliation;
- country;
- abstract or presentation title;
- presentation format;
- scheduled session.
Contact information such as personal email addresses or telephone numbers will not normally be published unless the individual has specifically authorised such publication.
International Data Transfers
Because SWSM 2026 is an international conference, some service providers or partner organisations may operate outside Morocco.
Where personal data are hosted, accessed or transferred outside Morocco, the organisers will take the measures required under applicable data-protection legislation and complete any required procedures with the Moroccan Commission Nationale de contrôle de la protection des Données à caractère Personnel (CNDP).
Data Retention
Personal data will be retained only for as long as reasonably necessary for the purposes for which it was collected and to comply with applicable legal, accounting, contractual or administrative requirements.
In particular:
- conference operational data will be retained for the period necessary to administer and close the conference;
- accounting and transaction records may be retained for the period required by applicable law;
- scientific-programme and conference-record information may be retained as part of the scientific and institutional record of the conference;
- visa-support documentation will not be retained longer than necessary for the relevant administrative purpose;
- optional mailing-list information will be retained until the individual unsubscribes or withdraws consent.
Data that is no longer required will be securely deleted, anonymised or archived where legally appropriate.
Your Rights
Depending on the applicable legislation, individuals may have rights concerning their personal data, including the right to:
- request access to their personal data;
- request correction of inaccurate or incomplete data;
- object to certain processing activities;
- request deletion or restriction of processing where legally applicable;
- withdraw consent where processing is based on consent;
- request information regarding how their personal data is processed.
Under Moroccan Law No. 09-08, individuals have rights relating to personal information held about them, including rights of access and rectification.
Requests concerning personal data may be sent to:
contact@iwa-swsm2026.org
The organisers may need to verify the identity of the person submitting the request before responding.
Individuals may also contact or lodge a complaint with the Moroccan Commission Nationale de contrôle de la protection des Données à caractère Personnel (CNDP).
CNDP – Morocco
Where another data-protection law applies, individuals may also have rights under that legislation.
Cookies and Website Analytics
The SWSM 2026 website may use cookies and similar technologies necessary for the correct functioning and security of the website.
Where optional analytics, advertising or other non-essential technologies are used, they should only be activated in accordance with applicable consent requirements.
Users should be able to manage their cookie preferences through the website’s cookie-management mechanism.
Data Security
The organisers take reasonable technical and organisational measures to protect personal data against unauthorised access, disclosure, alteration, loss, destruction or other unlawful processing.
Access to personal information is limited to authorised persons and service providers who require access for legitimate conference-management purposes.
Photography and Video at the Conference
SWSM 2026 may be photographed or recorded for scientific documentation, institutional communication and conference reporting.
Participants will be informed where photography or recording takes place.
Where reasonably possible, participants who do not wish to appear prominently in photographs or recordings may contact the organisers at:
Any specific consent requirements applicable to interviews, individual recordings or other identifiable content will be addressed separately where appropriate.
Marketing and Future Communications
Registration for SWSM 2026 does not automatically subscribe participants to future marketing communications.
Where participants are offered the option of receiving information about future conferences or related activities, this should be based on a separate voluntary opt-in.
Participants may unsubscribe from such communications at any time.
Changes to this Privacy Policy
This Privacy Policy may be updated where necessary to reflect changes in conference procedures, service providers or applicable legal requirements.
The latest version will always be published on the SWSM 2026 website with its date of revision.
Contact
For questions concerning this Privacy Policy or the processing of personal data:
SWSM 2026 Data Protection Contact
Complexe Horticole d’Agadir – IAV Hassan II
Email: contact@iwa-swsm2026.org
Address: Km 2 Route d’Azrou, B.P. 121, Aït Melloul 80150, Agadir, Morocco
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14–16 December 2026 · Agadir, Morocco
3rd IWA Conference on Sustainable Natural and Engineered Water Systems Management. Technical tour on 17 December 2026.
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